Restaurant Accounting Grow your restaurant business with better data

accounting in restaurant industry

With your challenges in restaurant staffing, food supply, customers, and long hours, you need a system you can count on and answers to help you be more profitable. This is the phase that most businesses often dread, but it’s also the catalyst to financial stability and improved performance. It’s worth noting that is built for easy integration with several of the other accounting software options on this list, including Sage Intacct, QuickBooks, Oracle NetSuite, and Xero. Now, let’s look at some of the software options that empower those activities. EBITDA is a helpful measure of overall restaurant business performance that’s sometimes used as an alternative to net income or simple earnings. Accounting, like any other discipline, has its own language, replete with ideas, terms, and acronyms that you’ll need to understand if you hope to monitor the activities they represent.

Put simply, prime costs is the sum of your restaurant’s costs to sell its food, drinks and products—your COGS as mentioned above—plus the labor costs of your salaried and casual staff. Industry averages suggest your prime costs should be between 55% and 60%. Modern restaurant technology can also pull sales data for house accounts from the POS, then automate the invoice and collection process. For unique payment types, such as those received from restaurant delivery services like Grubhub and Uber Eats, you can use a bank rule to automatically capture deposits.

Improved inventory management

If accounting transactions are entered incorrectly or if a transaction should have been split into two different general ledger accounts, for example, the journal entry process requires you to make separate journal entries. Operating a restaurant group is unlike running any other type of business. From an accounting standpoint, restaurants are sometimes compared to manufacturers operating multiple retail locations. In both industries, raw items are purchased in order to create and sell an end item. But in manufacturing, there is a finite number of parts that go into building a car, for example, and that specific make and model is exactly the same whether it’s built in Mexico or Detroit.

accounting in restaurant industry

Generally, restaurants that generate less than $1 million per year in revenue can choose either method, but those that generate more than $1 million must use the accrual method. Here’s a look at each accounting method and how a chart of accounts comes into play. Multi-step income statements separately state a restaurant’s gross profit margin, or the difference between net sales and food and beverage costs. An accrual business would record a payable in its accounting software once it receives the invoice.

Accounting methods

Get in touch with us today to take the first step in empowering your restaurant business with better restaurant accounting. Quickbooks is a general accounting solution that can be applied to a restaurant context, while solutions like TouchBistro are restaurant-specific but not designed for robust accounting. Successful restaurant businesses capitalize on economies how to do bookkeeping for a restaurant of scale to make things work (especially those that aren’t the most upscale, high-price-point models). When you’re selling a meal for less than $50 and you have to account for the costs of inventory and labor, you’ve got to sell a lot of meals to make a good profit. This means that optimizing every aspect and process of a restaurant business is absolutely crucial.